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HKBU 63rd Commencement – Associate Degree and Higher Diploma Programmes

HKBU 63rd Commencement - Associate Degree and Higher Diploma Programmes

 

HKBU 63rd Commencement – Associate Degree and Higher Diploma Programmes

 

4. FAQs

Q: When will I receive the invitation for the Commencement?

A: Invitation emails for graduating students will be sent on 19 September 2022.

 

Q: Do I need to register for the event?

A: Yes, if you want to join the event, you need to register your attendance via the online registration platform. Before registering your attendance, you will have to first verify your personal data and complete a graduate survey.

 

Q: How can I know that my registration for the Commencement is successful?

A: You can login to the online registration platform to check your registration record. Confirmation emails will be sent out from 8 to 15 October 2022 to graduates who have registered.

 

Q: What should I do if I need to change option after registration?

A: If you have previously indicated an intention to attend the Commencement and subsequently wish to change to in absentia or vice versa, you must contact the SCE Registry on or before 7 October 2022 via email at hkbusce_comm@hkbu.edu.hk. Any requests made thereafter will not be entertained.

 

Q: What should I do if I found that my name recorded in the student database is incorrect?

A: Please ensure that your name recorded in the student database is the same as that shown on your HKID Card as it will be printed on your graduation diploma. To change your name, please do so at the online registration platform and provide supporting documents (e.g. copy of HKID Card / deed poll) to the SCE Registry for verification as soon as possible, latest by 7 October 2022.

 

Q: Do I need to inform the School if I have changed my contacts?

A: Yes, the School may contact you from time to time via email. To change your contact information, please do so via the online registration platform as soon as possible, latest by 7 October 2022.

 

Q: Where should I hire the academic regalia?

A: The academic regalia hiring service is provided by Victoria Uniform (“service provider”). Graduates should login to the website of the service provider (http://www.victoriauniform.com) to make reservation of the academic regalia. Please refer to the “Information of Rental Academic Regalia” for details of the login ID. Information of the address, opening hours and telephone numbers of the outlets are also available at the website of the service provider.

 

Q: When should I hire the academic regalia?

A: You should hire your academic regalia in accordance with your choice of collection date and outlet as indicated on the online reservation. The service period falls between 17 and 25 November 2022.

 

Q: How long is the rental period? Do I need to pay rental fee for the academic regalia?

A: The rental period is counted on a 10-calendar-day basis, with both the day of collection and day of return inclusive. You are required to pay the rental fee (HK$95 non-refundable) and the deposit (HK$500). For details, please visit the website of the service provider.

 

Q: What should I do if I want to extend the rental period?

A: You are required to pay an extension fee for extending the rental period. For details, please visit the website of the service provider.

 

Q: How can I get the refund of deposit?

A: Refund in full will be made upon your return of the academic regalia at the rental outlet if it is returned on time and in good condition.

 

Q: When will I receive the tickets?

A: Admission tickets for graduates and guests are expected to be sent by mid-November 2022. You will receive a PDF file which consists of your ticket and the guest ticket(s) (if any) via email. You should PRINT out the ticket(s) and pass the guest ticket(s) to your accompanying guest(s) in advance.

 

Q: How many guest tickets do I receive?

A: Due to limited seating in the event venue, each participating graduate may invite up to 2 accompanying guests only.

 

Q: How can I get additional guest tickets?

A: Seating is limited and we regret that we cannot issue extra tickets for graduates under any circumstances.

 

Q: What is the seating arrangement for guests holding valid admission tickets?

A: Each guest is assigned a seat and the seat number is printed on the admission ticket. Your guest(s) should sit in the assigned seat throughout the ceremony. Guests without tickets will not be allowed to enter the Hall.

 

Q: Are children allowed to attend the Commencement?

A: Yes. However, they are included in your guest allocation and ONLY children over 6 years of age will be admitted. They must be supervised by an adult at all times and should be removed from the venue if causing any disruption.

 

Q: Can I still attend the Commencement if I am late or forgot to bring the academic regalia?

A: No. To ensure a smooth running of the event, graduates should wear the academic regalia and arrive at the AC Hall on time (click here). Graduates who arrive late or without the academic regalia will NOT be allowed to go on the stage.

 

Q: What is the staging arrangement at the Commencement?

A: Our staff will be around to ensure that the event runs smoothly. Detailed arrangements read as follow:

  • Graduates are invited row-by row to move to the front of the stage.
  • Our staff will check your name and order, and help adjust your academic regalia.
  • Present your name card to the Presenting Officer for reading out your name.
  • Cross the stage to receive the diploma folder.
  • Leave the stage and return to your original seat.
     

Q: How long will the Commencement take?

A: The Commencement usually takes about one hour and fifteen minutes to complete.

 

Q: What if one of my guests or myself has a special requirement?

A: For graduates who need special assistance during the event, e.g. wheelchair user or persons with mobility issues, please indicate in the “remark” field when performing online registration.

 

For special requirement of guests, please inform the SCE Registry on or before 18 November 2022.

 

Q: Can I obtain refund of the academic regalia hiring fee?

A: Under no circumstances will refund of the hiring fee for academic regalia be arranged.

 

Q: Can I have a photo/video taking during the Commencement?

A: The AC Hall prohibits the audiences to take photos or videos whilst the event is in progress. The School has arranged professional photography service to take photos / videos inside the AC Hall during the event. You can order the photographs or videos from the company discretionary. (see leafletPDF)